Do I have to pay for a funded place?

Worcestershire County Council pays the childcare setting directly for the funded hours your child attends however this will not cover the cost of any food, consumables or additional services. The setting should have written information about how they offer the funded hours and any charges that may apply.

What if my childcare setting does not offer the funded hours when I want my child to attend?

Childcare settings can choose how they offer the funded hours. All settings must have a free offer available, but this can be for a limited number of places. It is advisable to check that the childcare setting offers the funded hours in a way which meets your needs.

All childcare settings should have written information to explain how they offer the funded hours. If your chosen setting does not have an offer that meets your needs, please use the Childcare Search to find a suitable alternative.

Childcare Search 

Can lunchtime be classed as part of the funded entitlement?

The funded place can be taken over a lunch break if this is offered by your childcare setting. Your setting may offer a meal at an additional cost, or you may be able to take a packed lunch; this should be discussed with your childcare setting before taking up the place.

Can I be charged a fee if I only want to use the funded hours?

You cannot be charged a registration fee if your child only accesses the funded hours. If your child access additional hours or services, you may be charged a registration fee; this should be discussed with your childcare setting.

If you are booking your child’s place in advance, you may be charged a refundable deposit to secure the place. This must be refunded to you by the end of the first term in which your child accesses funded hours.

Can I be charged during holiday periods?

If your child is accessing their funded hours over more than 38 weeks (stretched), you should not be charged during the holiday periods unless your child is accessing additional hours or services.

If your child is accessing their funded hours on a ‘term-time only’ basis and you do not wish to access paid for hours over the holidays, your childcare provider may not be able to guarantee your child’s place for the following term. You may be offered the option of paying a retainer to secure the place; this should be discussed with your child’s setting.

If my child does not attend, are the funded hours affected?

You are not able to claim back any funded hours that you child has been unable to attend; this includes illness, holidays, or any other absence. The funded hours will be used to keep your child’s place open until their return.

Can my child access their funded hours in Worcestershire if I do not live in Worcestershire?

If your child attends a childcare setting in Worcestershire, the place will be funded by Worcestershire County Council. If you child attends a setting in another local authority, that local authority will fund their place.

How do I change my child’s setting?

The funded hours are allocated on a termly basis. If you wish to move your child to a different childcare setting, you will need to give notice to your current setting by the end of the 3rd week of term to guarantee a transfer of funding.

If you wish to transfer your child to a different setting after this date, please contact your local Family Hub for support.

Before requesting a change in childcare setting, you should discuss any required notice periods with your child’s current setting. If a transfer takes place, the funded hours cannot be used to cover the cost of any notice period.

Find your local Family Hub 

I am not sure if my child is receiving all their funded entitlement, what should I do?

Your child’s setting should have written information explaining how they offer the funded hours. If you are paying for any additional services or hours, you should receive an invoice that clearly identifies any charges. If you are unsure about any of the charges, you should speak to your childcare setting who should be able to explain the fees.

Why does the childcare setting need a copy of my child’s birth certificate?

The setting needs to confirm your child’s date of birth to ensure that they are the right age to access a funded place. You can show the setting a copy of your child’s birth certificate, passport or health record.

Does accessing the funded hours affect my entitlement to benefits?

Accessing your child’s free entitlement should not have a negative impact on your financial status, however it may reduce the amount of money you receive towards your childcare costs.

Check benefits and financial support you can get - GOV.UK (www.gov.uk)

What happens to the funding if my child attends more than one childcare setting?

You can choose how you want to allocate your child’s funded hours, but you should talk to all your child’s settings to check what they can offer before deciding. Once you have agreed, you should enter the hours onto your Parent Declaration Form which will be given to you by each setting your child attends.

My child will soon be old enough to start in the reception class at school. Do they have to start?

Legally, your child must start school the term following their 5th birthday. Your child can continue to access funded hours until the end of the term in which they turn 5 years of age.

What is Early Years Pupil Premium?

The Early Years Pupil Premium (EYPP) is an extra payment given to your childcare setting for up to 15 hours, for children in families accessing certain benefits. Please indicate on the Parent Declaration Form if you think you are eligible; this will enable your child’s setting to claim additional funding to meet your child’s needs.

More information about Early Years Pupil Premium 

What happens if I and/or my partner stop working?

The Eligibility Code must be refreshed every 3 months. If you stop meeting the eligibility criteria or do not refresh your Eligibility Code, your child will enter a ‘Grace Period’ and will be able to continue accessing the 15 funded hours until the end of term.

If your child is 3 or 4 years of age, they will continue to be eligible for the 15-hour Universal funding offer. If your child is two years of age, they may be eligible for the targeted childcare funding for two year olds.

Two Year Old Funding

I didn’t apply for my child’s Eligibility Code before the term started, what happens?

A child only becomes eligible for the Working Families funding from the term after they become the right age and a successful application has been made. Your child will only be able to access the 15 hours of funding from the term after you apply, assuming they are the correct age. 

How do I access my child’s funded hours?

Once you have applied for Two-Year-Old Funding and received your Certificate of Eligibility, take the Certificate to your chosen childcare setting. You will be asked for a copy of the Certificate, proof of your child’s date of birth and to complete a Parent Declaration Form. If your child does not already attend the setting, you will also be asked to complete registration paperwork to secure your child’s place.

What happens if my financial circumstances change?

Once you have been awarded Two-Year-Old Funding, it will remain in place until the end of the term in which your child turns three years of age, even if your circumstances change.

Can my child access two-year-old funding in Worcestershire if I do not live in Worcestershire?

Your child can access their funded hours at a Worcestershire setting if you have made a successful application via Worcestershire County Council.

Apply for Two-Year-Old Funding 

Can my child access two-year-old funding with a childcare setting outside of Worcestershire?

Your child can attend a childcare setting in another local authority however you will need to apply for two-year-old funding with that local authority. Your child’s setting will be able to tell you how to make an application.